Back to School Health and Safety Plan
The Latest Updates
- Agile Force Test Request Form added (see right column) — posted Thursday, January 14 at 4:20 p.m.
- Updated Christmas Break COVID Protocols — posted Monday, January 4 at 9:30 a.m.
- Updated Christmas Break COVID Protocols — posted Friday, December 18 at 3 p.m.
- Close Contact Guidance (see right column) — posted Thursday, December 17 at 3 p.m.
- Holiday Travel Guidance Resources (see right column) — posted Thursday, December 17 at 3 p.m.
- Communications update under Response Protocols, Scenario II - posted Monday, December 14 at 6 p.m.
- COVID-19 Communications Email Added to FAQ — posted Friday, December 4 at 2 p.m.
Answers to some Frequently Asked Questions from Dr. Ann Marie Krejcarek
- How will I receive campus testing information and who should I contact with questions?
- How do I report my child's COVID testing dates?
- What are the protocols for returning to school after Christmas Break?
- Is there a required quarantine if we travel?
- Do I need to quarantine after a doctor or dentist visit?
- What is the required frequency of testing required for students?
- What if I want my child to be in person, but not right away on the first day of in-person campus instruction?
- What should I do if I receive a positive test result from an on-campus screening?
As President Ann Marie Krejcarek embarked on the work of this past summer, she was guided by the words of one of our founders, Janet Erskine Stuart:
“It is always here and now, there is always the present moment to do the very best we can with, and the future depends on the way these moments are spent.”
In the weeks immediately following the shelter in place order in March, Dr. Krejcarek engaged an infections disease management consulting company, Capsid Consulting, and since then has communicated with our advisers weekly and, at times, daily, to design our way back to in-person school. The work done to equip our campus and procedures is detailed below.
So that there is a clear and deep understanding of what is expected of each adult and child as well as an understanding of what is being implemented to mitigate the spread of infection on campus, Dr. Krejcarek has organized this document by impact on Place, People and Program.
- All HVAC and duct systems have been deeply cleaned and sanitized including rotor, duct, grill and heat pump cleaning. All filters have been replaced with MERV filters. In addition we’ve installed a bi-polar ionization generator in each system which creates a plasma that actively purifies the supply air, killing mold, bacteria, viruses and reducing allergens.
- In addition, for physical areas that are not supplied by the HVAC system (for example, classrooms in the Flood building), we have distributed Dyson TPO 4 filtration systems that utilize an activated carbon filter, along with a glass HEPA filter, that captures 99.97% of microscopic allergens and pollutants filtering particles even smaller than the reported COVID-19 virus size.
- Two hospital grade Clean Slate ultraviolet sanitizers will be in place to sanitize electronics and portable personal devices that are difficult to sanitize.
- Physical distancing room plans are in place and were generated in consultation with an architectural firm.
- One-way population flow patterns will be utilized when possible to decrease intersections of children and adults.
- Class scheduling is being designed to limit intersections of population flow
- Food service delivery is being designed to maximize food quality and portability to limit density in the food service area.
- EPA/FDA protocols will be followed for cleaning and disinfecting throughout the day and as warranted at the end of each day.
- Touchless hand sanitization systems are being installed throughout the school.
- We are also installing digital sound quality voice enhancement devices as needed to counter the potential muting effects of a teacher wearing a mask or shield.
- Ubiquitous Owl Labs smart web cameras will facilitate hybrid instruction.
- In areas that have more density such as bathrooms, traffic will be moderated so that contact time is within the 15-minute time parameter — 15 minutes being the duration of time that is defined as "contact."
- All children and adults will be screened for COVID-19 symptoms prior to admission to the buildings by completing the Daily COVID-19 screening form summarizing that none of the listed symptoms are being experienced by the student/adult as required by the SF Health Order. There will also be visual assessments by classroom teachers as well as possible secondary temperature screening.
- Masks will be required for all students and adults. The requirements are as follows: a face covering without an exhalation valve that is purposefully designed to cover the mouth and nose with straps around the head or around the ears. Bandanas or neck gaiters are not considered acceptable alternatives to these requirements and must not be worn on campus.
- It is expected that families will provide masks for their child(ren) and that these will be used for one day only and then laundered or switched out with a new mask for the following day.
- HH and RH: Training for hand hygiene and respiratory hygiene will be given to all members of the community and regular HH and RH will be practiced throughout the day.
- Any parent who enters the building will follow the protocols for masks and for confirming they are not symptomatic. However, the SF Health Order requires that we restrict non-essential visitors during the school day, which means we are not allowed to have parents in classrooms or student areas.
- The State Order will require that school employees engage in regular cohort testing for COVID-19 throughout the school year.
- Our plan is for all students to be on-site for the full school week when we start school in late August.
- We are currently refining the schedule for morning drop off and afternoon pick up times to decrease density at drop off and pick up.
- Lower Form students (Grades K–3) and Grade 4 will be grouped by typical class size, but students will not leave for specialty classes; specialty teachers will come to the classroom for instruction, and students will engage in as much outdoor activity as possible. Room assignments of Lower Form classes will match in their size and dimensions to physical distancing needs.
- Middle (Grades 5-8) and Upper Form (Grades 7–8) will follow the suggested guidance from the health department to be grouped in smaller cohorts through implementation of a block schedule. The block schedule will provide longer classes for fewer subjects for a set period of time, so students’ entire course schedule can be delivered by end of the semester. Cohorts are required to be in place for a period of no less than three weeks. More grade-specific information will come from grade level administrators.
- High School will manage cohort size by utilizing four instructional rotations of two classes for a duration of four and a half weeks. With concentrated instruction in two courses every course rotation, all courses will meet on a periodic basis throughout the year, thus meeting all course expectations in terms of content and instructional time. More grade-specific information will come from high school administrators.
- Recent athletic updates note that the competitive athletic season will not be allowed, but athletes will have summer rules extended when schools are permitted to open and students return. Provided state and local health authorities deem it safe to do so, schools can begin their pre-season preparations as they see fit, depending on what is allowed by health authorities. More information to follow.
We will follow the response protocols as communicated on July 17 by the California Department of Public Health regarding measures to be taken when a community member has symptoms, is diagnosed with COVID-19, or has been in contact with someone who has been diagnosed. Per the protocols, “contact” is defined by a person who is less than 6 feet from a case for greater than 15 minutes. Our response to these scenarios is further informed by the work done by our infectious disease consulting firm who have given us additional guidelines for exposure scenarios. Specifically:
- If a student or staff member has COVID-19 Symptoms (e.g., fever, cough, loss of taste or smell, difficulty breathing), he or she will be sent home and testing will be required. The school must be notified of the test results.
- If a student or staff member tests positive for COVID-19, the individual and all of their contacts at school (cohort and affiliated faculty and staff) will be notified and must isolate and quarantine for 10 days from the test date. Testing for cohort will be required. Space will be sanitized and school community as well as the local health department will be notified.
- If a student or staff member tests negative after experiencing symptoms, he or she may return to school at least 24 hours since last fever without the use of fever reducing medications. Test results must be presented to the school
- If a student or staff member has close contact with a confirmed COVID-19 case, the individual will be sent home and testing will be required. If the confirmed case is not a household member and the student or staff member in close contact’s test is negative, he or she will remain home for 10 days. If the confirmed case is a household member, the student or staff member will stay home for 10 days after the COVID-19 positive household member completes their isolation. Test results must be presented to the school.
The table below illustrates scenarios regarding exposure, symptoms, testing and notifications:
- Student/staff sent home
- Student/staff instructed to get tested
- No action is needed
- Student/staff sent home
- Student/staff instructed to get tested
- Student/staff instructed to quarantine, even if they test negative, for a full 10 days after date of last exposure
- Student/staff instructed to quarantine while COVID-19 positive household member completes their isolation
- If student/staff test positive, see Scenario III below
- School administration notified
- No action by the school, SFDPH Contact Tracing will notify individuals according to city protocols
- Student/staff sent home if not already quarantined
- Student/staff instructed to isolate for 10 days after symptom onset AND at least until 24 hours have passed since the last fever without fever reducing medications. (If never symptomatic, isolate for 10 days after the positive test.)
- Contact the SFDPH Schools and Childcare Hub as soon as possible.
- Call (415) 554-2830 Press 1 for COVID-19, then press 6 for Schools, or email Schoolsemail@example.com
- SFDPH will help the school determine if the classroom, cohort, or school needs to be closed.
- Schools with smaller and more contained cohorts are less likely to require school-wide closure.
- Work with SFDPH to identify individuals who had close contact with the person with COVID-19. Exposed individuals or their families should be notified, know how to get tested, and understand when they or their child can return to school, usually 10 days after the exposure.
- Open windows in areas used by the sick person to maximize outdoor air circulation. Close off those areas as soon as feasible, until they can be cleaned and disinfected
- Notify student family/staff regarding COVID-19.
- Notify student families and staff members identified as close contacts.
- Notify by form that an individual in the school has had confirmed COVID-19.
- Do not disclose the identity of the person as required by the Americans with Disabilities Act, and the Family Education Rights and Privacy Act.
A student or staff member tests negative for COVID-19 after Scenario I (symptomatic)
- Student/staff may return to school 24 hours after resolution of fever without the use of fever reducing medications.
Student family/staff to bring evidence of negative COVID-19 test or medical note if testing is not performed.
A student or staff member tests negative after Scenario II (close contact)
- Student/staff must remain in quarantine for a full 10 days after
- date of last exposure to COVID-19 positive non-household contact or
- date that COVID-19 positive household members complete their isolation.
No action is needed
A student or staff member tests negative after routine surveillance testing (no symptoms and no close contact to a confirmed COVID-19 case)
Can return to school/work immediately
No action is needed